Terms of Service

1. Who you are dealing with

The Coding Doctor is operated by Brian Pitts, MD, MEHP, at 3575 Arden Way, Unit #2312, Sacramento, CA 95864, United States. The fastest way to reach a human is brian@thecodingdoctor.com.

This work is offered independently. It is not affiliated with, endorsed by, or delivered on behalf of UC Davis Health or any other employer or institution.

2. What you are buying

The Group Intensive is one live three-hour session on Zoom, capped at twelve participants. It includes a working prototype of your own, a clinical spec template and prompt patterns, a recording of the session, and thirty days of follow-up questions by email.

The Private Intensive is the same work delivered one to one, at a time arranged between us.

Prices are in US dollars and are the prices shown on the offer page at the moment you pay. Founding-cohort pricing is time-limited and I may change future prices without notice; a change never affects a seat already paid for.

3. Booking and payment

Payment is taken at checkout by Stripe. Card details go directly to Stripe and never reach this site.

Your seat is confirmed when the payment settles and you receive a confirmation email from me. If you do not get one within an hour, email me rather than paying twice.

A seat is personal to you. If you want to pass it to a colleague, tell me before the session and I will do it.

4. Moving your seat, and cancellation

• Up to 48 hours before the start time you can move to any future session at no cost.
• If something clinical calls you away, at any point, tell me and I will move you at no charge. That is not a favour; it is the deal.
• The recording is yours either way.
• If I cancel or move a session, you choose: the new date, or a full refund.

Refunds are covered separately in the Refund Policy, which forms part of these terms.

5. What the Intensive is not

It is not accredited CME. You receive an itemised receipt and a certificate of attendance with a session outline, which many institutions accept against professional-development or CME allowances. Check yours before you register rather than after.

It is not medical advice, and it is not a clinical decision-support product. Anything built during a session is a prototype. It has not been validated, cleared, or approved for clinical use, and it is not a regulated medical device.

6. Patient data and your institution

We build and test with synthetic data only. Do not bring real patient data to a session: not in a screen share, not in a file, not in the chat. If you do, I will stop the session until it is removed.

Before anything you build touches real records, clearing it with your institution is your responsibility. That normally means information security, privacy or HIPAA review, and whatever clinical-governance or device process applies where you work. The session covers what to ask for; it cannot grant it.

You remain responsible for your own compliance with employer policy and applicable law.

7. What you need to bring

• A laptop, a stable connection, and Zoom.
• One problem worth three hours, described in the short scoping form sent after you book.
• Your own accounts for any third-party AI tools used in the session. Those tools are governed by their own terms, and any costs on them are yours.

8. Who owns what

You own what you build. The code, the spec, the prototype, without reservation and without any licence back to me.

The materials I supply, meaning the templates, prompt patterns, slides and session recording, are licensed to you personally for your own professional use. Please do not republish, resell or distribute them, and do not share the recording or the Zoom link.

9. Conduct

Twelve people in three hours leaves no room for behaviour that costs everyone else their session. Abusive or persistently disruptive conduct means removal without a refund. This has never been needed and I expect it never will be.

10. Email

Buying a session means I will email you about that session: confirmation, joining details, materials, and follow-up. That is part of what you bought.

Essays and announcements are a separate, optional list. Every one of those emails carries a one-click unsubscribe, and you can set your preferences at any time on the email preferences page.

11. The website itself

I do not promise the site is always available or always current. Essays are professional opinion offered for education. They are not medical, legal or financial advice, and reading one creates no professional relationship between us.

12. Liability

To the fullest extent the law allows, my total liability arising from these terms or from an Intensive is limited to the amount you paid for it.

I am not liable for indirect or consequential loss, including clinical, operational, financial or reputational harm arising from a tool you build, adapt or deploy after a session. Nothing here limits liability for death or personal injury caused by negligence, for fraud, or for anything else that cannot lawfully be limited.

13. Changes to these terms

I may update these terms. The version that applies to your purchase is the one published on the day you paid, and the effective date at the top of this page tells you which that is.

14. Governing law

These terms are governed by the laws of the State of California, and the state and federal courts of Sacramento County, California have jurisdiction. If you are a consumer somewhere with stronger mandatory protections, this clause does not take those away from you.

15. Tax

Prices are in US dollars and exclude any tax that may apply where you are. Where I am required to collect tax, it is added at checkout and shown to you before you pay. As things stand no tax is added to a seat.

If your department needs a tax invoice or a W-9 to reimburse you, ask and I will send one the same day.

16. The rest of the small print

If a court finds part of these terms unenforceable, the rest of them still stand. If I do not enforce something straight away, I have not given up the right to enforce it later.

These terms, together with the Refund Policy and the Privacy Policy, are the whole of the agreement between us about an Intensive, and they replace anything said or written beforehand. Moving your seat to a colleague is covered in section 3; otherwise you cannot transfer this agreement to someone else. I cannot either, except to whoever might one day take over this business, and then only with these same obligations attached.

Email counts as writing. Anything I send to the address you gave me counts as delivered, so tell me if it changes.

If something goes wrong, email me before you do anything formal. Nearly everything ends there, and it ends faster.

17. Getting hold of me